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How To Calculate Copier Lease Rates

How To Calculate Copier Lease Rates

In the contemporary business landscape of Malaysia, the decision to lease copiers often hinges on financial prudence.

Understanding and accurately calculating copier lease rates is not just a matter of fiscal responsibility; it’s an essential strategy for cost management and budget planning.

This article aims to guide Malaysian businesses through the nuanced process of determining copier lease rates.

Relevant Information: Cost of Copier in Malaysia

Key Components Affecting Copier Lease Rates

Monthly Lease Payment

Crucial to the lease agreement, the monthly payment constitutes a significant portion of the overall cost. Usually, this amount is fixed and reflects the copier’s value, lease term, and interest rates.

Installation and Setup Fees

Beyond the regular monthly payments, companies should not overlook initial installation and setup fees. These one-time costs can significantly affect the total lease expenditure. While often underestimated, they are integral to the full financial picture of leasing a copier.

The Copier Guy offers free delivery, installation, and setup. Contact us to learn more.

Print Meter Charges: Cost Per Page

Print meter charges are a critical aspect of the total leasing cost for a copier. These charges are incurred based on the actual usage of the copier, making it an important variable cost in the lease agreement. Businesses incur meter charges for every page printed which varies when you print black and white or colour.

Admin Fees

The impact of admin fees on the total lease cost is another vital consideration. These fees include late payment, collection, invoicing, and annual fees. Most copier lease agreements state the lease admin fees along with other support services

Step-by-Step Copier Lease Calculation

This step-by-step guide will help you understand and calculate the total lease cost over the total lease period.

Step 1: Calculating Total Lease Payments

    • Begin by multiplying the monthly lease payment by the number of months in the lease term. For example, if you’re leasing a copier at RM100 per month for a 36-month period, the initial calculation is RM100 x 36. This results in a subtotal of RM3,600 for the lease duration.
    • The Copier Guy offers affordable monthly copier lease from RM 88/month. Contact us to learn more.

Step 2: Adding Installation and Setup Fees

    • Next, factor in any initial installation and setup fees. If these are RM300, add this to the subtotal from the first step. The updated total thus becomes RM3,900 (RM3,600 + RM300).

Step 3: Calculating Print Meter Charges

    • Determine the monthly cost for black and white prints. For example, at RM0.03 per page, printing 5,000 pages would cost RM150 per month.
    • Calculate the monthly cost for colour prints. At RM0.40 per page, 1,000 colour pages would amount to RM400 per month.
    • Add these costs to get the total monthly charge of RM550 (RM150 for black and white + RM400 for colour) and the meter charges for the whole 36-month period will be RM19,800.

Step 4: Incorporating Admin Fees

    • Finally, add the applicable admin fees to your total. If admin fees amount to RM200, the final calculation becomes RM23,900.

Based on the sample calculation, the total cost of the copier lease would be RM23,900 for the whole 36-month period. Which translates to a monthly cost of RM664.

Let’s simplify the calculation below:-

Calculation Component Description Amount (RM)
Monthly Lease Payment Monthly payment of RM100 for 36 months 3,600
Installation and Setup Fees One-time installation and setup fees 300
Print Meter Charges (Black & White) RM0.03 per page for 5,000 pages monthly for 36 months 5,400
Print Meter Charges (Color) RM0.40 per page for 1,000 pages monthly for 36 months 14,400
Administrative Fees Additional admin fees 200
Total Lease Cost for 36 Months 23,900
Average Monthly Cost Total cost divided by the lease term (36 months) 664/month

This table provides a clear breakdown of the different components contributing to the total cost of the copier lease over a 36-month period.

Read More: Is It Cheaper To Buy Or Rent A Copier


In conclusion, the process of calculating copier lease rates in Malaysia requires a meticulous approach that encompasses various financial components. By understanding and integrating these elements, businesses can gain a comprehensive view of their leasing obligations.

For businesses looking to explore their options or seeking guidance in copier leasing, reach out to The Copier Guy. Our experienced team can provide personalized advice and solutions, helping you towards a cost-effective and efficient copier lease hassle-free. Contact us to learn more.

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